[Closed] Career Opportunity: Development and Donor Relations Specialist

Posted in Career Opportunities, In The News

Habitat Office Career

Who We Are

Founded in 1988, Habitat for Humanity Waterloo Region is a non-profit organization working toward a world where everyone has a decent and affordable place to call home. We work to bring our community together to help families build strength, stability and independence through affordable homeownership. With the help of volunteers, donors and community partners, we provide a solid foundation for low-income families in Waterloo Region.

Job Description

Position Title

Development and Donor Relations Specialist

Reporting to 

Director of Community Outreach

Position Summary

The Development and Donor Relations Specialist plays a key tactical role on our Community Outreach team. The Development and Donor Relations Specialist has a demonstrated understanding of donor engagement, recognition and stewardship, ensuring a positive donor experience through high-quality interactions. Their focus on relationships will drive not-for-profit success and help make Habitat Waterloo Region a partner of choice in the community.

Position Type

This is a full-time position at 37.5 hours per week. Team members enjoy a flexible, hybrid work environment. The work week runs Monday through Friday with in-office days Tuesday, Wednesday and Thursday. Team members are expected to be available during core hours. Occasional evening and extra weekend work may be required.

Duties and Responsibilities

  • Steward existing donor relationships, including thank you cards, recognition events, etc.
  • Research prospective donors and support the active solicitation program
  • Process all donations and issue tax receipts (incl. annual receipts for monthly donors)
  • Lead Salesforce NPSP database administration, including annual audit assistance
  • Ensure the integrity and accuracy of the development database and compliance to CRA
    guidelines for donation receipts
  • Project manage key donor stewardship projects from start to finish including signage, donor
    lists, annual corporate impact reports, mail and email distribution, etc.
  • Collaborate in the development of stewardship materials to donors
  • Participate in the development of an annual fundraising plan and implement the plan according
    to the targets and approved budget
  • Participate in the development of fundraising policies and procedures, as required
  • Plan and implement Tribute (Legacy) and Hopebuilder (Monthly Giving) programs
  • Support and help grow the Team Engagement programs including theme builds, such as Women Build and Pride Build
  • Liaise with and provide stewardship for third-party events that may include planning committee participation, cheque presentations, thank you communications, etc.
  • Identify granting opportunities and oversee application processes
  • Provide program leadership on our fundraising events, such as the Big House Party
  • Design and implement our annual direct mail and online fundraising campaigns
  • Provide support to the rest of the staff regarding events
  • Maintain excellent relationships with partners, supporters, sponsors and donors
  • Maintain high level of communication with all staff and volunteers
  • Other duties as assigned


  • 3-5 years’ experience in fundraising and/or event planning
  • Experience with Salesforce’s Nonprofit Success Pack or equivalent donor database
  • High attention to detail and accuracy in data entry
  • Demonstrated understanding of the cycles of philanthropy and stewardship activities specifically
  • Knowledge of Canadian charity and donation laws and CRA regulations
  • Self-motivated, high energy, results-oriented with drive to exceed expectations
  • Computer literacy required with experience with computer software (i.e. Microsoft Office).
  • Excellent communication skills, both written and oral, with superior organizational skills
  • Ability to maintain professional composure and a positive attitude
  • Experience with processing cash and card payments would be an asset
  • Ability to function efficiently and multitask in a high-paced environment

What You Bring

  • A desire to make a positive impact in our community
  • An understanding of the non-profit sector
  • A passion for people and a strong team player
  • An exceptional communicator both verbally and in written form
  • An ability to work independently and pay attention to detail
  • An excitement about discussing the big picture and your role in it
  • A willingness to learn and grow individually and as part of a team
  • An ability to thrive in an environment with multiple projects and competing deadlines

What We Offer

    • A dedicated staff team, working towards the same goals
    • A competitive compensation package
    • A flexible schedule within our core business hours
    • A learning organization, with a focus on personal and professional development

Other Requirements

  • Provide proof of an acceptable Police Records Check
  • Access to reliable transportation

Risk Assessment

Medium level risks associated with this position include: exposure to the elements (with access to shelter), dealing with many volunteers at once, being present on an active construction site with inherent safety risks, and working alone occasionally with access to personal information.

Please submit resume and cover letter to Maggie Moniz, Director of Community Outreach at mmoniz@habitatwr.ca.

Posting closes on Sunday, July 3, 2022 at 11:59pm. Please note that we will be reviewing and evaluating applications on an ongoing basis, and we, therefore, encourage early submissions.

HabitatWR is committed to being a leader in supporting and valuing the diversity of the people, organizations, and communities it serves. We thank all applicants for their interest; however only those selected for an interview will be contacted.

HabitatWR is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility of Ontarians with Disabilities Act (AODA). We will work with applicants requesting accommodation at any stage of the hiring process.

Donate Today | Habitat for Humanity Waterloo Region

With a little help, we all have the potential to stand on our own.

Your financial support, your voice and your time will help bring strength, stability and independence to families in need of a decent place to live.

Donate Today

(519) 747-0664