Support Services: Archivist | Volunteer Position

Posted in Volunteer Opportunity

People in Habitat Office

Who We Are

Founded in 1988, Habitat for Humanity Waterloo Region is a non-profit organization working toward a world where everyone has a decent and affordable place to call home. We work to bring our community together to help families build strength, stability and independence through affordable homeownership. With the help of volunteers, donors and community partners, we provide a solid foundation for low-income families in Waterloo Region.

Role Description

Position Title



120 Northfield Drive East, Waterloo


4 or 8 hour shifts, during ReStore hours

Time Commitment

Volunteer 1-2 shifts. After this time, a commitment of 10 shifts over 3 months.

Our Mission

To build strength, stability and self-reliance through shelter.


To carry out the stated mission of Habitat for Humanity Waterloo Region. The Archivist is primarily responsible for creating and maintaining order of historical information.

Reports to

Volunteer Services staff


  • Evaluate records for preservation and retention
  • Assemble, catalogue, preserve and manage the collection of historical information and records
  • Identify ways of protecting and preserving the collection
  • Advise and support users on how best to access, use and interpret archives
  • Prepare record-keeping systems and procedures for archival research and for the retention or destruction of records in consultation with Habitat Waterloo Region staff
  • Maintain a user-friendly, computer-aided search system
  • Advise on the ongoing organization and storage of material in order to encourage the organization to plan for the future

Other Duties

  • Create historical records of past achievements
  • Liaise with donors and depositors of archive
  • Arrange the acquisition and retrieval of records

Qualifications and/or Skills

  • A genuine interest in history and in preserving records for posterity
  • A logical approach to the work of identification and classification
  • Attention to detail and accuracy
  • Ability to work independently and as part of a team
  • Basic archival knowledge is an asset

Orientation and Training

  • Habitat Waterloo Region Volunteer Orientation
  • AODA certificate completion (required topics for the customer service standard training)

Working Conditions

    •  Dry and dusty
    • Cool/hot temperatures dependent on time of year
    • Lengthy periods of sitting
    • Computer work

Screening Process

  • Interview
  • Reference checks
  • A Criminal Record and Judicial Matters Check is required
  • Oath of confidentiality
  • Initial trial period


  •  Satisfaction of helping local families in need purchase safe, decent, affordable housing by helping us tell our story
  • Develop skills related to historical archiving

Health & Safety

  • Dress appropriately for the office, including no images or words on clothing that could be found offensive to others


  • Represent Habitat for Humanity in a positive light
  • Accurately enter and update data into out databases
  • Provide insight into collection maintenance

Habitat for Humanity Waterloo Region supports diversity, inclusion and representation of the people, organizations, and communities we work with and serve.

How to Volunteer

The volunteer Archivist position is one which requires a unique interviewing and/or training process. If you are interested in this position, please contact us at

Donate Today | Habitat for Humanity Waterloo Region

With a little help, we all have the potential to stand on our own.

Your financial support, your voice and your time will help bring strength, stability and independence to families in need of a decent place to live.

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(519) 747-0664